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guardbook is a record-keeping system for the RICS standard Responsible use of artificial intelligence in surveying practice, which takes effect on 09/03/2026. It holds the records that standard requires, generates the documents it expects, and logs what your firm did and when.

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What it covers

Everything is written to an audit trail that cannot be edited or deleted through the product.

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What guardbook does not do

Worth knowing before you rely on it.
  • It does not train your staff. Three separate training duties sit in the standard and none of them are satisfied by using software.
  • It does not record your quarterly risk review. Clause 3.3 requires one and guardbook has no feature for it yet.
  • It does not write to your clients. Neither the clause 4.3 disclosures nor the clause 4.2 letter about an unusable output are sent for you.
  • It does not schedule dip samples for automated or high-volume AI use.
  • It does not decide anything. Every judgement in it is yours, and it will happily record a poor one.

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Where to start

1

Create your account

See create an account.
2

Work through the questionnaire

Eighteen questions across four sections. It seeds your Tool Register and everything guardbook later generates. See the questionnaire.
3

Complete your registers

Tools first, then risks. The policy is generated from them, so the order matters.
4

Generate and adopt your policy

See AI Policy.
5

Start logging decisions

The Oversight Log is the record that has to be kept as you work, rather than assembled later.
New to the standard itself? The RICS AI standard covers what it requires, independently of the product.