What is inside
Front matter: a cover page, your firm details, and a table of contents. Then 17 evidence sections, each tagged with the clause it answers:
The pack is a snapshot of your records at the moment you export it. Each export is logged in the audit trail with a SHA-256 fingerprint of the file, so you can later prove which copy you sent.
Disclosure and training are included
The pack includes your client disclosure statement (clause 4.3) and your training records (section 2, clauses 3.1 and 3.2). If a section has nothing recorded, the pack says so plainly. Check the contents list for gaps before you export.
On the audit trail section
The pack includes a summary of your audit trail: governance events by type, the period covered and the 10 most recent. The log is append-only: no one can edit or delete an event. Each export is fingerprinted, and the fingerprint is shown under Export history. See the audit trail.The GUARD Score on the cover
The pack leads with your GUARD Score. That is a guardbook measure of how complete your records are. It is not a RICS measure, RICS does not recognise it, and a high score is not a statement of compliance. It is useful as a completeness check on your own file, and as a way of showing an insurer that the firm is engaged. It is not a certificate, so do not present it as one. See GUARD Score.Before you export
Worth ten minutes:1
Is your current policy version adopted?
An unadopted policy in the pack is the first thing a reader will notice.
2
Are the tools in the register the tools in use?
A tool used in anger but missing from the register is worse than an untidy register.
3
Do your risks have scores?
Unscored risks appear with a dash instead of a score and RAG rating.
4
Does the Oversight Log show real judgement?
A log where every output was used as-is invites the question of whether anyone was really applying professional scepticism.