> ## Documentation Index
> Fetch the complete documentation index at: https://help.guardbook.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# The built-in tool catalogue

> How the catalogue typeahead works when adding a tool, what it fills in, and how far to trust the vendor-stated data handling note.

guardbook ships with a catalogue of AI and business tools relevant to UK surveying practice. It is not a screen you browse. It works as a typeahead on the **Tool name** field when you add or edit a tool.

## How it works

Start typing a name or a vendor in the Tool name box and matching entries appear beneath it. Use the arrow keys and Enter, or click.

Selecting an entry fills in:

* the **tool name**, in its official form
* the **vendor**
* the **category**, mapped to guardbook's own category list
* a hidden link to the catalogue entry, which is what gives the tool its logo across the product

Everything else is still yours to complete. The catalogue tells you what the tool is. It cannot tell you what your firm uses it for, who owns it, or whether it should be approved.

> [!NOTE]
>
> Change the name after selecting a suggestion, or rename a tool that is already linked, and guardbook clears the catalogue link. That is deliberate: a renamed tool is no longer the catalogue entry, and carrying the link over would attach the wrong logo and the wrong vendor claims to it. Reselect from the list if you want the link back.

## The data handling note

Pick a catalogue entry and you may see a blue panel giving that tool's data handling position, headed with a warning to confirm it yourself.

Take that warning literally. The note records what the vendor states publicly, captured on a date. It is a starting point for the conversation with your supplier, not a substitute for it, and it is not due diligence.

> [!WARNING]
>
> Nothing in the catalogue satisfies clause 4.1.
>
> Clause 4.1 requires written requests to the supplier, written follow-ups where needed, a record and assessment of what was provided, and a record of practical testing. A vendor's published statement, repeated by us, is none of those things. See [supplier due diligence](https://help.guardbook.ai/tools-register/supplier-due-diligence.md).

## If a tool is not listed

Type the full name and continue. Nothing is lost except the logo, the pre-filled fields and the vendor's data handling note. A tool added manually behaves identically everywhere else in guardbook.

The catalogue leans towards tools in common use in UK surveying practice. Bespoke systems, in-house builds and the AI features embedded inside sector software will often not be there, and those are frequently the ones that matter most to your register.


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